WEBMINO Manual

System What's New ADMINO+/WEBMINO Portal ADMINO+ account menu Company menu Search
Tips and Work Techniques
Accounting Startup Initial Configuration Online Customer Services Rental System
Billing and closing
Add inventory Record stock losses Follow up with your customers/representatives Prepare and ship SERVICE+ options Mini assembly production Manufacturing production Production Batches Import-Export Chains
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General Section
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Categories Section
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Salary Section
Templates Constants Federal tax Provincial tax Federal surtax Provincial Surtax Direct Deposit XML Statements
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General Ledger Menu
Entries Charter of Accounts Reconciliation Transit Deposits Sales Taxes Payroll Remittances G/L Analysis and Verification G/L archives Budget Liquidity Analysis Daily Activities Quick Project Analysis
Periodic Closures
Fiscal Year Calendar Year Inventory Variation
Financial Statements
Trial Balance General Journal General Ledger Cash Receipts Cash Disbursements Income Statement Balance Sheet Project Analysis Results Analysis
Income Menu
Billing Customer Accounts Cash Receipts Point of Sale Compact Point of Sale Closing Sales Cash Drawer Countertop Invoicing Customer Receipts Account Statements AR Analysis Invoice Printing Accounts Receivable Adjustments Invoice Tracking Open Invoice Tracking Selective Billing Order Tracking Quote Tracking Shipping Console Export Chains Consignments Consignment Tracking Billing Contracts Contract Billing Contract Tracking Pmt Request Tracking. Rental Console Quick Sales Search Mobile Invoicing Mobile Customers
Reports
Accounts Receivable Sales Orders Mail Merge Quotations Statistics Comparative Statistics Compound Statistics Global Sales Global Mail Merge
Expenses Menu
Purchases and Expenses Suppliers Payments Closing Purchases Employees Checks A.P. Analysis Payable Adjustments C.A.R.-C.A.P. Exchange Chain Tracking Import Chains Time Clock Control Attendance Time Clock Supervision
Payroll Processing
Payroll Preprocessing Payroll Processing Direct Deposit Payroll Cancellation Time Clock Transfer
Reports
Accounts Payable Purchases Payroll Records of Employment T4-R1 Forms Commissions Checks
Inventory Menu
Inventory Orders Inventory Verification Products to Order Inventory Changes Inventory Taking Inventory Processing Promotional Changes Product Creator Order Tracking Required Products Intra Branches Intra Reception Assembly Sold Products Analysis Inventory Movement Analysis Lot Analysis IN-OUT Inventory Quick Inventory Search
Reports
Inventory Purchase Orders Inventory Replacement Missing Quantities Assembly Composition
C.R.M./Service
Time Clock Events Today's Events Events to Watch Calendar Event Tracking Service Requests Work Orders Service Schedule Work Order Tracking Daily Route Sheet Customer Visit Tracking Customer Routes Document Bank Forms Management Complete the Forms Table of Forms
Reports
Service
Clinic/Appointments
Dashboard Appointments Monthly Schedule Weekly Schedule Daily Schedule Treatment Follow-up 6 Month Calendar Operation Setup Treatments Rooms
Production
Production Monitoring Production Items Specifications Put into Production Method Management Production Calendar Production Day Production Console Production Cost Variation Required Components Tracking Component Cost Variation Component Usage
Reports
Production Recipes


Billing and closing

It is important to record your sales and close sales to comply with tax regulations in the event of an audit.

Almost all users are able to invoice on first contact with the software. It is easy and fast and everyone understands the nature of a sales invoice.
For quick tips read the INITIAL SETUP section and enjoy all the benefits of the system.

However, a large number of users stop after invoicing (YAY!! REVENUES!!!) without realizing the importance of completing the administrative sales cycle.

The law in CANADA states that a sales register must be kept and that it is illegal to manipulate or modify the register once the day is closed and the sales cycle is complete. (IE the customer left with his purchases and the money is deposited in the bank account)

A gray area allows the software to keep invoices open for a SHORT period (normally the day) in order to allow for corrections (payment incorrectly entered VISA instead of MASTER, etc.).
On the other hand, invoices SHOULD NEVER remain open forever because in the event of an audit, you could be in trouble.

The software has no deadline for closing and does not force the closing of sales because in some cases, it is a necessary option for 1-2-3-4-5 days when an invoice must be revised to add/modify or remove items.
It is the manager's responsibility to close his register.

The tax authorities are sensitive to possible manipulations in a sales register. This is why it is important to close the register as soon as the sale is final and completed.
Most of the time this is done in the evening or the next morning when preparing the deposit for the day of sale.

In addition, as long as your sales are open, they do not appear in the receivables and in the general ledger..

Do not wait for a visit or verification by the tax authorities to correctly record your sales because it is your profits that could take a hit. The fines are quite steep! Think about the Nickels restaurants... oh well, they no longer exist :(-