WEBMINO Manual

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Closing Purchases
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Closing Purchases

Closing and transferring purchase invoices to the G/L

After creating purchase invoices, you must close them if you have not selected the immediate purchase transfer option in the financial section of the administrative settings.

Most companies immediately close their purchase invoices unlike their sales invoices.

An invoice that is not transferred does not appear in the general ledger entries and if posted to the supplier account, does not yet appear in the supplier account. Once transferred (posted) the invoice can no longer be modified.

When the closing window appears, all non-transferred invoices appear in the table.

To perform the transfer, click the Close and Transfer button. If an invoice contains an error caused by a missing G/L account, an incorrect category or other, an error message will be displayed and the transfer process stopped at the invoice in error.

The Test button allows you to simulate a closing without performing it. If an error has crept into an invoice, the test will display the reason for the error.

The status column contains one of the three possible statuses for a purchase invoice:

- open: means an original invoice
- modified: means an invoice that has received one or more modifications
- posted: means an invoice that has already been processed by the Purchase Closure