Supplier payments

If you open payments from the menu, you will need to select the supplier account with the search button or by entering the code. If you access payments via the supplier account sheet, it will be selected automatically.

Depending on the supplier account, you will see the contents of the current account.

There are 3 types of data:

- The invoice type whose amount is always debit, this type is always at the head of a group (which will be defined later).
The background color for a product line will be pink.

- The credit type whose amount is always credit (essentially an invoice with a negative amount).
The background color for a product line will be light blue.

- The payment type whose amount is always in credit (all collections made).
The background color for a product line will be green.

The current balance due for the account is on the right at the top of the table.

An invoice type (pink) contains information in the balance to pay column, i.e. the balance due for this invoice.

The hyperlinks in the second column allow you to view the document in question.

If credit items are not applied to invoices, they are considered undistributed credits. They will have to be distributed eventually to disappear from the current account.

To distribute a credit, you must click the button (distribute a credit) which will display a selection of undistributed credits.

By clicking the button (on the desired credit line), it will be selected and the list of invoices due will be presented to distribute this credit.

By checking the invoices on which we wish to apply this credit, the amount of the undistributed credit is reduced in favor of the distributed amount. (Bottom right). It is possible to modify the portion of the credit allocated to this invoice in the distribution of the amount paid section (bottom left). When the amount is distributed in full, we can save. If the credit amount is not distributed in full, the balance will be carried over to undistributed credit again.

To make a payment, click the Make a payment button to display the table below.

Unlike collections, it is possible to immediately check the invoices that you wish to pay. The amount will be increased with each invoice selection. Conversely, by unchecking an invoice, the amount will be reduced. By modifying the amount(s) in the distribution of the amount paid, the amount of the check will be adjusted. It is also possible to modify the cash account (chosen by default according to the supplier classification).

When the desired invoices are selected at the desired amount, click the check button to display it.
Important: If the payment is made online, you can enter Zero (0) in the check number.

By default, the system chooses the next check number following the cash account number chosen in the previous step. The payment date can be modified if necessary. Click on Enter check to complete the check creation step.

Then, the Save button becomes available to complete the operation.

To apply a discount, you must click the button (apply a discount) then, the invoices with a balance due will be presented in a table where they can be selected. Each time an invoice is selected, it appears in the discount distribution section where the discount amount can be entered. In this input box, you can enter either the direct amount of the discount or a percentage that will be converted into an amount by clicking the % button. The = button specifies that the amount is directly applied.

The default discount amount comes from the nominal discount box on the supplier's record.

The TOTAL or S-TOT button allows you to change the amount used to calculate the discount. By default, the amount will be the subtotal of the invoice if it exists (it is not an adjustment).