WEBMINO Manual

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Configurations

Administrative Settings
General Section
Company Settings
Financial Settings
 Operational Behavior Counter Management Special Sale Options Point of Sale Financial Statements Warehouses Salespeople Projects Documents
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Categories Section
Inventory Cat. Customer Cat. Supplier Cat. Employee Cat. Routes Sorting Groups Sales Tracking Service Types Service Tracking Documents Service Forms
Salary Section
Templates Constants Federal tax Provincial tax Federal surtax Provincial Surtax Direct Deposit XML Statements
Special Tools
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General Ledger Menu
Entries Charter of Accounts Reconciliation Transit Deposits Sales Taxes Payroll Remittances G/L Analysis and Verification G/L archives Budget Liquidity Analysis Daily Activities Quick Project Analysis
Periodic Closures
Fiscal Year Calendar Year Inventory Variation
Financial Statements
Trial Balance General Journal General Ledger Cash Receipts Cash Disbursements Income Statement Balance Sheet Project Analysis Results Analysis
Income Menu
Billing Customer Accounts Cash Receipts Point of Sale Compact Point of Sale Closing Sales Cash Drawer Countertop Invoicing Customer Receipts Account Statements AR Analysis Invoice Printing Accounts Receivable Adjustments Invoice Tracking Open Invoice Tracking Selective Billing Order Tracking Quote Tracking Shipping Console Export Chains Consignments Consignment Tracking Billing Contracts Contract Billing Contract Tracking Pmt Request Tracking. Rental Console Quick Sales Search Mobile Invoicing Mobile Customers
Reports
Accounts Receivable Sales Orders Mail Merge Quotations Statistics Comparative Statistics Compound Statistics Global Sales Global Mail Merge
Expenses Menu
Purchases and Expenses Suppliers Payments Closing Purchases Employees Checks A.P. Analysis Payable Adjustments C.A.R.-C.A.P. Exchange Chain Tracking Import Chains Time Clock Control Attendance Time Clock Supervision
Payroll Processing
Payroll Preprocessing Payroll Processing Direct Deposit Payroll Cancellation Time Clock Transfer
Reports
Accounts Payable Purchases Payroll Records of Employment T4-R1 Forms Commissions Checks
Inventory Menu
Inventory Orders Inventory Verification Products to Order Inventory Changes Inventory Taking Inventory Processing Promotional Changes Product Creator Order Tracking Required Products Intra Branches Intra Reception Assembly Sold Products Analysis Inventory Movement Analysis Lot Analysis IN-OUT Inventory Quick Inventory Search
Reports
Inventory Purchase Orders Inventory Replacement Missing Quantities Assembly Composition
C.R.M./Service
Time Clock Events Today's Events Events to Watch Calendar Event Tracking Service Requests Work Orders Service Schedule Work Order Tracking Daily Route Sheet Customer Visit Tracking Customer Routes Document Bank Forms Management Complete the Forms Table of Forms
Reports
Service
Clinic/Appointments
Dashboard Appointments Monthly Schedule Weekly Schedule Daily Schedule Treatment Follow-up 6 Month Calendar Operation Setup Treatments Rooms
Production
Production Monitoring Production Items Specifications Put into Production Method Management Production Calendar Production Day Production Console Production Cost Variation Required Components Tracking Component Cost Variation Component Usage
Reports
Production Recipes


Financial Settings

This configuration contains the financial information of the company. These settings impact the accounting aspect of the system.

General Ledger: This section contains the tax rates, labels and accounts specific to taxes and closures.

There are 4 tax levels controlled by customer records and products jointly (see invoicing products and customer records for details).
The calculation of tax B (if used) can include the amount of tax A (like the old Quebec method TVQ on top of the GST). If a check mark is enabled for the level, this method will be used.
(FOR QUEBEC USERS - note that in this example, level 1 to 9.975 is equivalent to level 2 to 9.5 with the bracket)

It is possible to lock fiscal periods to prevent a transaction from being added or modified. This option is especially used in a multi-user environment in the G/L following a reconciliation or closing of the books of a specific period. (ATTENTION: To add or modify an event in a locked period you MUST UNLOCK)
CHANGE OF FISCAL DATES

Normally fiscal dates can be modified when the general ledger is empty (NO TRANSACTION).

If transactions exist, it is possible to change current fiscal dates with a specialized tool with certain restrictions.

It is not recommended to make this change during peak hours because many things need to be changed.
To activate the tool, CLICK ON THE ORANGE BUTTON.



Once the function is activated you will be able to see the possible movement. You cannot move the window where there are transactions.

If all the periods are occupied. Then you will have to do a fiscal closure to empty periods before you can move the dates.

Use the FORWARD and BACKWARD buttons to choose the move and the correct dates.
USE WITH CAUTION PLEASE.
Income/Expenses/Inventory: This section contains the closing and transfer modes.

The detailed mode creates a transaction for each invoice (default).
The batch mode creates a transaction per date when multiple invoices are selected
The immediate mode closes and transfers the invoice immediately.
(ATTENTION: Immediate mode is now functional for sales so be careful if you have to correct your invoices)
Transit Accounts: Transit accounts are part of a method that aims to simplify bank reconciliation.

A transit account is a transitory account that receives transactions from payments while waiting for the actual bank deposit. (see the transit deposit option)