WEBMINO Manual

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Transit Deposits

Bank deposit of transit accounts (receipts)

The purpose of a transit account is to define a General Ledger account that receives transactions from the various modules of the software and then in one transaction transfers them to a final cash account. This maneuver makes it possible to replicate the transactional reality of deposits in the cash accounts.

example: If we have 10 invoices to transfer and 5 invoices are paid in cash, 2 paid with Visa, 1 paid with MasterCard and 1 charged to the customer's account, we will normally have 10 transactions, 9 of which place amounts in a cash account. These multiple transactions have no impact on the accounting until the day when we need to perform the bank reconciliation of this cash account.

By using a transit account for a given remittance, it is possible to reduce the number of deposit entries in the cash accounts. In this way, the system accurately emulates the situation of physical deposits for each cash account.

To start using transits we must:

1- Create transit accounts for each payment method that we find in the customer classifications. (cash, direct payment, Visa, MasterCard, other.)

2- Add these transit accounts in the financial parameters and indicate the corresponding final cash account.

3- Go to all customer classifications and specify the transit account for each of the remittances.

Once these accounts are activated, receipts, payments, and other deposits from the different modules will be placed in these transit accounts. When the "Transit Deposit" tool is used, an evaluation of the activity in these accounts since the last deposit allows you to determine the days that have not been processed.

When we make a physical deposit or batch close for a bank card terminal, we must use the transit deposit tool to create a deposit entry that takes the deposit amount from the transit accounts and places it in the cash account in a single deposit entry. This method allows for faster and easier bank reconciliation with the accurate representation of deposits on the bank statement. In addition, errors (if any) are corrected in the transit account, leaving the bank account free of additional entries for corrections.

By clicking the magnifying glass next to the account, the transaction details appear for the deposit of this account. A button next to the transaction allows you to reload it for corrections.