WEBMINO Manual

System What's New ADMINO+/WEBMINO Portal ADMINO+ account menu Company menu Search
Tips and Work Techniques
Accounting Startup Initial Configuration Online Customer Services Rental System Billing and closing Add inventory Record stock losses Follow up with your customers/representatives Prepare and ship SERVICE+ options Mini assembly production Manufacturing production Production Batches Import-Export Chains
Administrative Options
Account Subscription Appearance Profiles Users Companies Import-Export
System Settings
General Information Main Menu Appearance Profiles Users Printers Import-Export Special Tools Subscription
Configurations

Administrative Settings
General Section
Company Settings Financial Settings Operational Behavior Counter Management Special Sale Options Point of Sale Financial Statements Warehouses Salespeople Projects Documents
Terminal Printing Emails and Text Messages Bulletin Board Exchange Rates
Categories Section
Inventory Cat. Customer Cat. Supplier Cat. Employee Cat. Routes Sorting Groups Sales Tracking Service Types Service Tracking Documents Service Forms
Salary Section
Templates Constants Federal tax Provincial tax Federal surtax Provincial Surtax Direct Deposit XML Statements
Special Tools
File Maintenance Specific Changes Payroll Tools Custom Forms
Special Modules
Specific Items in Batch Production Settings Syncro Inventory Syncro Customers
Transport Management
Route Management Truck Management Truck Schedule Planning Delivery Console
Customer Service Settings
General Settings Appearance Payments Shipping Home Page Promotions Page Service Page Terms Page Emails Activation
General Ledger Menu
Entries Charter of Accounts Reconciliation Transit Deposits Sales Taxes Payroll Remittances G/L Analysis and Verification G/L archives Budget Liquidity Analysis Daily Activities Quick Project Analysis
Periodic Closures
Fiscal Year Calendar Year Inventory Variation
Financial Statements
Trial Balance General Journal General Ledger Cash Receipts Cash Disbursements Income Statement Balance Sheet Project Analysis Results Analysis
Income Menu
Billing Customer Accounts Cash Receipts Point of Sale Compact Point of Sale
Closing Sales
 Cash Drawer Countertop Invoicing Customer Receipts Account Statements AR Analysis Invoice Printing Accounts Receivable Adjustments Invoice Tracking Open Invoice Tracking Selective Billing Order Tracking Quote Tracking Shipping Console Export Chains Consignments Consignment Tracking Billing Contracts Contract Billing Contract Tracking Pmt Request Tracking. Rental Console Quick Sales Search Mobile Invoicing Mobile Customers
Reports
Accounts Receivable Sales Orders Mail Merge Quotations Statistics Comparative Statistics Compound Statistics Global Sales Global Mail Merge
Expenses Menu
Purchases and Expenses Suppliers Payments Closing Purchases Employees Checks A.P. Analysis Payable Adjustments C.A.R.-C.A.P. Exchange Chain Tracking Import Chains Time Clock Control Attendance Time Clock Supervision
Payroll Processing
Payroll Preprocessing Payroll Processing Direct Deposit Payroll Cancellation Time Clock Transfer
Reports
Accounts Payable Purchases Payroll Records of Employment T4-R1 Forms Commissions Checks
Inventory Menu
Inventory Orders Inventory Verification Products to Order Inventory Changes Inventory Taking Inventory Processing Promotional Changes Product Creator Order Tracking Required Products Intra Branches Intra Reception Assembly Sold Products Analysis Inventory Movement Analysis Lot Analysis IN-OUT Inventory Quick Inventory Search
Reports
Inventory Purchase Orders Inventory Replacement Missing Quantities Assembly Composition
C.R.M./Service
Time Clock Events Today's Events Events to Watch Calendar Event Tracking Service Requests Work Orders Service Schedule Work Order Tracking Daily Route Sheet Customer Visit Tracking Customer Routes Document Bank Forms Management Complete the Forms Table of Forms
Reports
Service
Clinic/Appointments
Dashboard Appointments Monthly Schedule Weekly Schedule Daily Schedule Treatment Follow-up 6 Month Calendar Operation Setup Treatments Rooms
Production
Production Monitoring Production Items Specifications Put into Production Method Management Production Calendar Production Day Production Console Production Cost Variation Required Components Tracking Component Cost Variation Component Usage
Reports
Production Recipes


Closing Sales

Closing and transferring invoices and receipts to the G/L

After creating sales invoices you should normally close them. If you have selected the option to transfer sales immediately in the financial section of the administrative settings, you will not have to use this option.

Most companies do not close their sales invoices immediately, in order to be able to make corrections.

An invoice that is not transferred does not appear in the general ledger entries and if posted to the customer account, does not yet appear in the customer account. Once transferred (posted) the invoice can no longer be modified. In addition, sales taxes become due.

When the closing window appears, all non-transferred invoices appear in the table.

By default, they are all selected for transfer by going to the administrative settings, in the Special Options section, you can modify the selection criteria in the Selective Billing section.

 

It is possible to modify the sorting of the table by clicking on the yellow dots (indicated by the red arrows, in the example below), when a modified sort is displayed, the yellow dot turns green to indicate an active sort.

The closing table contains the details of the payments received for the selected invoices. You can use this closing table instead of the cash register closing if you want to post the invoices at once every day. You will have to use this closing even if you perform the cash register closing.

To perform the transfer, you must click the Close and Transfer button. If an invoice contains an error caused by a missing G/L account, an incorrect category or other, an error message will be displayed and the transfer process stopped at the invoice in error.

The Test button allows you to simulate a closing without performing it. If an error has crept into a batch of invoices, the test will display the reason for the error.


In this case, invoice 1439 indicates an incomplete transaction at the cash account level. We have taxes and income, so products OK, but no cash account so the most likely cause is an incomplete customer classification at the account level or a G/L account that no longer exists. The button allows you to reload the invoice to correct the situation. In some cases it will be necessary to correct the customer classification or the charter before.

The status column contains one of the four possible states for an invoice:

- open: means an original invoice
- modified: means an invoice that has received one or more modifications
- closed: means an invoice locked by closing the cash drawer that can no longer be modified
- posted: means an invoice that has already been processed by Sales Closure

The PFX column (invoice prefix) is normally empty. If you use the invoice tracking tools, or selective invoicing, or manually enter content in the invoicing prefix box, you will see the code entered.

Since November 2022, it is possible to select a project to be able to process only the invoices associated with the project. This allows you to set up a multi-cash drawer system.

For Invoice Tracking and Selective Invoicing modules:
E means Packed, T means In Transit, * means Delivered/Completed.

 

The settlement analysis function allows you to see the distribution of the settlement for a given type. This allows you to quickly detect multi-settlement errors or cash register disparities.